Regardless of the type of printer you have in your office, understanding how to properly calculate printing costs is critical. The average company spends 1-3 percent of its total revenue on printing, according to Keypoint Intelligence. This cost is typically a big drain on your budget and should be carefully tracked and managed.
First, it is important to understand the difference between the standard and high yield ink cartridges. The higher the yield, the lower your printing cost per page will be.
Another way to reduce your printing costs is to sign up for a subscription plan that will automatically send you replacement cartridges as needed. These plans are typically offered by manufacturers and will vary in price depending on the tier you choose.
Finally, you should also look into the different types of paper you can print on. Generally speaking, standard paper costs less than one cent per sheet while premium and specialty papers can cost up to 10-cents per sheet.
The best paper to use is usually made from recycled paper and printed on a high-quality laser printer. You may even be able to get away with using cheaper, lower-quality paper if you use it infrequently.
Choosing the right printer is the most important step in saving money on your printing costs. Whether you need to print out business cards, brochures, flyers or other documents, choosing the right machine will make all the difference in the long run.
In addition to a high-quality printer, you should consider choosing a printer that has the best possible color reproduction. A high-quality color printer will allow you to print professional quality documents and photos that will last for a long time.
A printer that uses toner is also a great choice, as the material is more durable than ink and can withstand the rigors of everyday use without drying out or becoming moldy. This makes it an excellent choice for businesses with frequent printing needs.
There are many things to consider when comparing printers, but a good cost per page calculator can help you figure out exactly what your business needs in a low-cost print machine. This will give you a clearer picture of how much you can save over the long haul and keep your bottom line happy.